NADP Event Code of Conduct

NADP is committed to providing a safe, productive, and welcoming environment for all meeting participants and NADP staff. NADP in-person and online events aim to be inclusive to the largest number of contributors, with the most varied and diverse backgrounds possible. As such, we are committed to providing a friendly, safe and welcoming environment for all, regardless of gender, race, ethnicity, sexual orientation, religion, ability, or other personal characteristics.

This Code of Conduct outlines our expectations for all those who participate in NADP in-person and online events as well as consequences for unacceptable behavior. All participants, including, but not limited to, attendees, speakers, volunteers, exhibitors, sponsors, NADP staff members, service providers, and all others are expected to abide by this NADP Event Programs Code of Conduct.  

This policy applies to all NADP meeting-related events, including those sponsored by organizations other than NADP but held in conjunction with NADP events, on public or private platforms. 

Expected Behavior: We expect all participants of NADP in-person and online events (attendees, members, vendors, exhibitors, contractors, staff, and venue staff) to abide by this Code of Conduct in all NADP event venues, including ancillary events, official and unofficial social gatherings, and interactions online and on social media and to comply with moderator and NADP staff instructions related to this Code of Conduct. NADP event venues may be shared with members of the public; please be respectful of all patrons of these locations.

Unacceptable Behavior: 

  • Harassment, intimidation, or discrimination in any form.
  • Verbal abuse of any attendee, speaker, volunteer, exhibitor, NADP staff member, service provider, or other meeting guest.
  • Examples of verbal abuse include but are not limited to verbal comments related to gender, sexual orientation, disability, physical appearance, body size, race, religion, national origin, inappropriate use of nudity and/or sexual images in public spaces or in presentations, or threatening or stalking any attendee, speaker, volunteer, exhibitor, NADP staff member, service provider, or other meeting guest.
  • Sustained disruption of presentations during sessions or at other events organized by NADP throughout the meeting.
  • Harassing photography or recording.
  • Physical assault (including unwelcome touch or groping).
  • Real or implied threat of physical harm.
  • Real or implied threat of professional or financial damage or harm.
  • Presentations, postings, and messages should not contain promotional materials, special offers, job offers, product announcements, or solicitation for services. NADP reserves the right to remove such messages and potentially ban sources of those solicitations.
  • Participants should not copy or take screen shots of Q&A or any chat room activity that takes place in online or virtual events. 

            Venue staff and exhibitors in the exhibit hall, sponsor or vendor booths, or similar activities are also subject to the Code of Conduct. Exhibitors should not use sexualized or stereotyped images, activities, or other material. Booth staff (including volunteers) should not use sexualized or stereotyped clothing, uniforms, or costumes, otherwise create a sexualized or hostile environment.

            Be careful with the words that you choose. Harassment committed in a joking manner still constitutes unacceptable behavior. Remember that sexist, racist, and other exclusionary jokes can be offensive to those around you. Excessive swearing and offensive jokes are not appropriate for NADP events.

            Retaliation for reporting unacceptable behavior is a violation of the Code of Conduct.

            Falsely reporting unacceptable behavior is a violation of the Code of Conduct.

            Consequences of Unacceptable Behavior: Unacceptable behavior from any participant at NADP events, including attendees, sponsors, exhibitors, contractors, volunteer leaders, vendors, venue staff, and anyone with decision-making authority, will not be tolerated.

            If a participant engages in unacceptable behavior, NADP reserves the right to take any action NADP deems appropriate. NADP reserves the right to remove an individual from any NADP event without warning or refund, to prohibit an individual from attendance at future NADP events, and to notify the individual’s employer of the action taken.

            If You are Subject to or Witness Unacceptable Behavior: NADP has zero-tolerance for any form of discrimination or harassment by participants or our staff at our meetings. If you experience harassment or hear of any incidents of unacceptable behavior, NADP asks that you immediately inform Jeremy May, / 972-458-6998 x 123 so that we can take the appropriate action. All reports are kept confidential to the extent possible. Staff will take steps to assist the targets and witnesses of Code of Conduct violations to feel safe during the duration of the event. Staff will NOT contact venue security or local law enforcement unless requested to do so by the target of the Code of Conduct violation.

            Addressing Grievances: If you feel you have been falsely or unfairly accused of violating this Code of Conduct, you should notify Jeremy May, / 972-458-6998 x 123 with a concise description of your grievance. Your grievance will be handled in accordance with existing NADP policies.